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Exchange Online – 5 Reasons why you should ditch your ISPs email solution

By 25th October 2022March 25th, 2024Microsoft 3653 min read

Exchange Online, the cloud-based email and collaboration platform from Microsoft which forms part of the Microsoft 365 Platform, offers a range of advanced features and capabilities that make it a more powerful and reliable option than your standard ISP or hosting provider’s  POP (Post Office Protocol) server offering.

Whether you are looking to improve communication and collaboration within your organization, or simply want a more secure and scalable email solution, Exchange Online can help your business to achieve its goals.

With Exchange Online, you can enjoy access to a wide range of advanced features, such as shared calendars, shared mailboxes, and advanced security options, that are not typically available with a POP server. Additionally, Exchange Online provides a more reliable, scalable and secure platform for your business’s email and collaboration needs, so you can focus on growing your business.

Here are 5 reasons why you should consider Exchange Online over POP

  1. Limited functionality
    POP email systems have limited functionality compared to Exchange Online. POP only allows users to download emails from the server to their local device and does not supply features such as calendar, task, and contact management, shared calendars and shared mailbox.
  2. Limited accessibility
    POP email systems do not provide access to email from multiple devices, meaning if you can only access your emails from a different device there is no history of the previous messages as they are on the original device where they were downloaded. Exchange Online, on the other hand, allows users to access their emails, calendar, and contacts from any device with an internet connection.
  3. Limited collaboration
    POP email systems do not provide the capability for teams to collaborate in real-time on email, calendars, and contacts. Exchange Online provides a range of collaboration tools, including shared calendars and shared mailboxes, that can help teams to work together more effectively.
  4. Limited security
    POP email systems do not typically include advanced security features such as encryption and multi-factor authentication, making them less secure than Exchange Online.
  5. Limited data recovery
    POP email systems do not provide the capability to recover lost or deleted emails, meaning that if an email is deleted or the local device is lost, the email is lost permanently. Exchange Online provides robust data recovery options, such as In-place hold, to help ensure that your data can be recovered in the event of an issue.

Don’t miss out on the benefits of Exchange Online. Schedule a consultation with us to see how our managed IT services can help you migrate your email and collaboration platform with minimal disruption to your business.